
AMENDED AND RESTATED
CORPORATE GOVERNANCE PRINCIPLES ("Principles")
OF CMS ENERGY CORPORATION AND
CONSUMERS ENERGY COMPANY
(“CMS” or the “Corporation”)*
*As Amended and Restated May 21, 2010.
PURPOSE
These Principles, along with the charters of the Board Committees ("Committee Charters"), provide the framework for the corporate governance of the Corporation. The Principles and Committee Charters should be interpreted in the context of all applicable laws and the Corporation's Articles of Incorporation, as amended, Bylaws, as amended, and other corporate governance documents. The purpose of these Principles and the Committee Charters is to assist the Board and its Committees in the exercise of its responsibilities and to serve the best interests of the Corporation and its shareholders. These Principles and the Committee Charters are intended to serve as a flexible framework within which the Board and its Committees may operate and not as a set of legally binding obligations. Therefore, these Principles and the Committee Charters are not intended to create a right of action on the part of any third party. Any action or failure to act by the Board or its Committees which is contrary to these Principles and the Committee Charters shall not affect the validity of any actions otherwise validly taken by the Board or its Committees. The Principles and the Committee Charters are subject to modification from time to time by the Board as the Board deems appropriate in the best interests of the Corporation and its shareholders or as required by applicable laws and regulations.
ROLE OF BOARD OF DIRECTORS
- CMS common shareholders elect the Board of Directors (the "Board”) to oversee the Corporation’s business and monitor its management.
- The Board believes that responsibility for the day-to-day operations of the Corporation belongs to its management. Therefore, one of the Board’s most important duties is to select a Chief Executive Officer (the “CEO”) and consult with the CEO concerning the selection of a senior management team and plan for their succession. While the Board leaves the responsibility of managing to the management team, the Board oversees and monitors the team and its actions.
- While the Corporation’s budgets, business and strategic plans are designed and ultimately executed by the management team, the Board’s role includes:
- reviewing and approving the Corporation’s annual capital and operating budgets;
- reviewing and approving the Corporation’s long-term business and strategic plan;
- through monthly performance updates, monitoring the Corporation’s performance and continuing progress against the plans;
- seeking to identify the risks and vulnerabilities facing the Corporation, and advising management on strategies to mitigate such risks;
- reviewing and approving corporate goals and objectives relative to CEO compensation; and
- annually reviewing the CEO’s performance.
- reviewing and approving the Corporation’s annual capital and operating budgets;
ROLE OF CHAIRMAN
- The Chairman of the Board (the "Chairman") has an important communications role. Internally, he or she helps set the tone for the Board of Directors, and should model standards of high integrity. Externally, he or she acts as the primary spokesperson on behalf of the Board (unless circumstances make a different spokesperson more appropriate).
- The Chairman is the Chair of the Executive Committee and regularly attends all other standing Board Committee meetings.
- The Chairman assists in interviews of Director candidates.
- The Chairman assists the Board, its Governance and Public Responsibility Committee and the Corporation's Officers in ensuring compliance with and implementation of these Corporate Governance Principles.
- The Chairman and the Presiding Director meet with the CEO to discuss the CEO’s evaluation by the Board.
ROLE OF THE CHIEF EXECUTIVE OFFICER/PRESIDENT (the "CEO")
- The CEO may be a member of the Board, and has responsibility to manage the day-to-day business operations of the Corporation, which is accomplished with the support of the balance of the senior management team, as well as other Officers and employees.
- The Board at this time believes it is in the best interest of the Corporation to keep the offices of CEO and the Chairman separate. If circumstances change, the Board may combine the CEO and Chairman positions.
- The CEO presides at meetings of the Directors or shareholders in the absence of the Chairman and the Presiding Director. He or she also has those duties and responsibilities set forth in the Bylaws and specific Board resolutions when needed.
- The CEO is the primary spokesperson for the Corporation. He or she must establish effective communications with the Corporation's key stakeholder groups, such as shareholders, employees, customers, communities, suppliers, creditors, governments, non-governmental organizations and corporate partners.
- The CEO has primary responsibility for presenting to the Board the annual assessment of the other members of the senior management team and management succession plans. The Corporation’s management succession plan includes provision for CEO succession in the event of an emergency.
- If the CEO retires or resigns from CMS, and is a member of the Board, he or she must offer his or her resignation from Board membership to the Governance and Public Responsibility Committee, which then presents its recommendation to the Board.
ROLE OF PRESIDING DIRECTOR
Although the current Chairman is not deemed a member of management, as the Corporation’s former CEO he does not qualify as an “independent” Director as defined under New York Stock Exchange (“NYSE”) rules. As a result, the Board has named a Presiding Director who is responsible for coordinating the activities of the independent Directors, at least until such time as CMS elects a Chairman who qualifies as “independent”. The Board currently selects a Presiding Director for a two-year term. The Presiding Director presides at executive sessions attended by only the "independent" members of the Board.
BOARD COMPOSITION
- Board Size: The Board is authorized by the Bylaws to determine its size. Currently, the Bylaws allow not less than seven nor more than seventeen members. That range allows the Board to determine the number of Directors which is most appropriate at any particular time. The Directors are elected each year by the shareholders to serve one-year terms.
- Qualifications: When members are added to the Board, the Board seeks potential Board members whose particular background, experiences or qualities meet the needs of the Board as determined by the Board from time to time. They also must demonstrate high standards of integrity, business ethics and mature judgment, which add value, perspective and expertise to Board deliberations. A Director who is proposing to join an additional board of directors or any of its committees must first notify the Chair of the Governance and Public Responsibility Committee to identify potential conflicts of interest, Federal Energy Regulatory Commission interlock issues or other governance concerns.
- Independence: In order to maintain accountability to shareholders and avoid conflicts of interest, the Board is comprised of a majority of “independent” Directors. The independent Directors must satisfy the independence requirements of the NYSE as well as our more stringent Director independence guidelines (as set forth on Exhibit A - Independence Standards) and must conform to all applicable laws requiring independence and all applicable Securities and Exchange Commission rules concerning Director independence. The Board has decided that the only CMS officer who currently may serve on the Board is the CEO. Additional officers may serve on the Board only if a majority of independent Directors believes that additional management Board members would improve the Board. CMS discloses the names and status of its independent Directors in its annual proxy statement. (For more information on independence, please see Exhibit A - Independence Standards.)
- Director Commitment: Each Board member is expected to devote sufficient time to effectively carry out Board responsibilities. Each Director is expected to attend all scheduled Board or shareholder meetings and Committee meetings of which he/she is a member, and to review applicable materials in advance of meetings. A Director cannot serve on more than five other public company Boards. In addition, the CEO may not serve on more than two other public company boards of directors and in any event any service by the CEO on any other public company board of directors requires prior approval of the Board.
- Director Education: New Directors complete an orientation program that provides background information about the Corporation and the industry. The orientation includes, among other things, meetings with and presentations by senior management and computer-based training modules. All Directors are expected to review the Corporation's relevant computer-based training modules, and are expected to participate in at least one director-related continuing education program each year sponsored by a recognized corporate governance organization and contained on a list of such programs provided annually to the Board. Requests to attend any other programs must be reviewed and approved by the Chair of the Governance and Public Responsibility Committee and the CEO.
- Director Retirement/Resignation: There is no limit to the number of years a Director may serve on the Board, but after reaching the age of 75 he or she cannot stand for re-election. In addition, the Director is required to submit his or her resignation for consideration due to:
- An Occupational Change or Retirement: A Director who makes a significant change in occupation, retires from principal employment, or is unavailable for active participation is required to offer his or her resignation from the Board. The Governance and Public Responsibility Committee reviews the resignation and presents its recommendation to the Board.
- Failure to Receive a Majority Vote: The Majority Voting Policy, which applies to any nominee for election as a Director to the Board of Directors of CMS Energy Corporation is incorporated into Artile XII of its Restated Articles of Incorporation. The Majority Voting Policy provides that in an uncontested election, any Director nominee who receives less than a majority of the shareholder vote is required to promptly tender his or her resignation following certification of the election.
- A majority means that the number of shares voted “for” a Director is more than fifty percent of the votes cast with respect to that Director, not including abstentions (a “Majority Cast Vote”).
- The Governance and Public Responsibility Committee will promptly consider the Director’s resignation offer and recommend that the Board accept or decline it. The Board must act on the Governance and Public Responsibility Committee’s recommendation and provide its reasoning within 90 days following the vote certification. A resigning Director cannot participate in the Governance and Public Responsibility Committee's or the Board's action regarding any resignation offer.
- If each member of the Governance and Public Responsibility Committee failed to receive a Majority Cast Vote in the same election, then the independent Directors who did receive a Majority Cast Vote may appoint a committee from amongst themselves to consider the resignation offers and make recommendations to the Board. However, if in the same election, only three or fewer independent Directors received a Majority Cast Vote, then all such Directors may participate in the actions regarding the resignation offers.
MEETINGS OF THE BOARD
- Regular Board Meetings: To help keep Directors informed, our Board holds at least six regularly scheduled meetings per year. However, the Board may change the number of regularly scheduled meetings to accommodate the Corporation's needs, and will hold special meetings as circumstances dictate. Both regular and special Board meetings are scheduled as far in advance as practicable.
- Executive Sessions:
- Regular: Non-management Directors meet in “executive sessions” (without management) at each regularly scheduled meeting of the Board. The Chairman or Presiding Director may call additional executive sessions at the request of any Director.
- Annual: The non-management Directors meet with the CEO at least annually to discuss the leadership, succession planning, and other issues. At least once each year the independent Directors meet solely among themselves to discuss such issues.
- Regular: Non-management Directors meet in “executive sessions” (without management) at each regularly scheduled meeting of the Board. The Chairman or Presiding Director may call additional executive sessions at the request of any Director.
ACCESS TO INFORMATION
- Advance Materials: Directors expect to receive enough detail and background information from management so that the Board can efficiently make informed decisions about matters presented at Board meetings. This information usually is provided in writing and sufficiently in advance of the meeting so that Board discussion time can focus on the issues and questions that Directors raise.
- Board Agendas and Presentation Formats: Board meeting agendas are established by the Chairman and the CEO, with input from the Presiding Director and other Board members. Together, the Chairman and the CEO determine the form of the presentations made to the Board and who will present the information at the meetings.
- Access to Management: To keep itself informed, the Board has open and direct access to senior management. To that end, the Chairman routinely invites Senior Officers to attend Board meetings. The Chairman or a majority of independent Directors also may limit or discontinue senior management attendance at any time. Directors may contact members of management without the consent of the CEO.
- Outside Advisors: The Board may retain, at the Corporation’s expense, such outside experts, advisors and counsel it believes is appropriate.
BOARD COMPENSATION AND EVALUATION
The aim of Board compensation at CMS is to fairly compensate Directors for risks and work required and to help align the Directors’ interests with long-term shareholder interests. The Director’s compensation is reviewed periodically and is disclosed each year in the Corporation’s proxy statement.
- Non-Management Directors are paid an annual cash retainer and awarded a restricted stock grant each year for their service. They also receive fees for each Board meeting attended and the Committee members receive fees for each Committee meeting attended. Additional annual cash retainers are paid to the Chairman of the Board, Presiding Director, Committee Chairs and members of the Audit Committee.
- Management Directors do not receive an annual retainer or Directors restricted stock grant, nor are they otherwise compensated for attendance at regular or special Board or Committee meetings.
- Equity/Cash Mix: Stock ownership guidelines have been adopted by the Board to help align its interests with those of CMS shareholders. Each Director is required to hold CMS Common Stock equivalent to five times his or her annual cash retainer by the end of the fifth calendar year following his or her appointment.
- Performance Evaluation: The Board of Directors conducts a self-evaluation annually to determine how effectively the Board and the Committees function. The Board of Directors also conducts periodic individual Director peer evaluations.
BOARD COMMITTEES
The Corporation’s Bylaws empower the Board to establish such standing Committees as the Board may from time to time deem desirable. In addition, Special or Ad Hoc Committees may be formed as determined by the Board. Generally, a Special or Ad Hoc Committee is formed to address issues that can’t adequately be addressed within the regular Board and Committee structure, due to their complexity, level of detail, technical nature, time requirements and/or sensitivity.
- Standing Committees: There are currently five standing Committees of the Board of Directors: the Audit Committee; the Executive Committee; the Finance Committee; the Governance and Public Responsibility Committee; and the Compensation and Human Resources Committee.
- Charters: Each standing Committee, except the Executive Committee (which can exercise the majority of the powers of the Board between Board meetings), has its own charter, describing its purposes and responsibilities, and outlining meeting and membership criteria. The charters are approved by the Board upon recommendation of the Governance and Public Responsibility Committee and after review of each Committee’s charter by its members. The Committee charters containing the responsibilities of the Committees are published on the CMS Energy website.
- Members: Except for the Chair of the Executive Committee, only independent Directors serve as committee members. Committee assignments are evaluated annually by the Governance and Public Responsibility Committee. Rotations in these assignments are likely when the composition of the Board changes or other circumstances warrant rotation. There are additional criteria for membership on the Audit Committee (as detailed in the Audit Committee Charter). In addition, if needed, a Committee may delegate its duties to a subcommittee of its members or to its Chair, except for issues of executive officers' compensation or as prohibited by law.
- Chairs: The Board elects each Committee Chair. No Director may be Chair of more than one Committee at any one time. Chair assignments are recommended to the Board by the Governance and Public Responsibility Committee.
- Management Liaison: The Chairman of the Board and each Committee Chair together select one or more CMS Officers to serve as liaison to that Committee. That liaison or another designated individual records the minutes. The Committee minutes and any other records relating to the meetings that the Committee feels are appropriate are retained and maintained by the Corporate Secretary.
- Agenda and Materials: The Committee Chair works with the management liaison and Committee members to develop each meeting agenda. They begin with the forward-looking calendar of subjects the Committee prepares annually and add unforeseen current issues that are submitted to the Committee Chair and add other issues as appropriate. Meeting materials are prepared by the liaison, working with the Committee Chair and senior management.
- Meetings: Meetings are scheduled as far as practicable in advance, and are normally held in conjunction with Board meetings, typically on the day preceding a Board meeting.
- Chair Reports: Following a Committee’s meeting, its Chair reports to the Board on that meeting.
- Performance Evaluation: Each year the Committees evaluate their previous-year performance and establish agendas for the upcoming year. Each Committee annually reports on its performance to the Board. In addition, if the Committee believes its charter needs to be changed, it recommends such changes when appropriate.
- Resources Available: It is important that the Committees have access to whatever information they feel is appropriate to fulfill their duties. Each Committee may confer with employees or members of management as it deems appropriate, and each Committee is authorized to retain, authorize compensation for, and terminate outside consultants, counsel and other advisors of its choosing. Each Committee has full access to the books, records, facilities, personnel and outside consultants, counsel and advisors of the Corporation.
